Meeting
City Council Chambers
29844 Haun Road
Menifee, CA 92586


Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District 2
Lesa Sobek, District 3 
Dean Deines, District 4

AGENDA		 Menifee City Council
 Regular Meeting Agenda

Wednesday, June 16, 2021
5:30 PM Closed Session
6:00 PM Regular Meeting

Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Sarah A. Manwaring, City Clerk
AS A RESULT OF THE COVID-19 VIRUS, RESULTING ORDERS AND DIRECTION FROM THE PRESIDENT OF THE UNITED STATES, THE GOVERNOR OF THE STATE OF CALIFORNIA, AND THE RIVERSIDE COUNTY PUBLIC HEALTH DEPARTMENT, AS WELL AS THE CITY OF MENIFEE EMERGENCY DECLARATION, LIMITED IN-PERSON ATTENDANCE IS CURRENTLY PERMITTED SUBJECT TO APPLICABLE LOCAL HEALTH RESTRICTIONS, INCLUDING MANDATORY MASKS/FACE COVERINGS AND PHYSICAL DISTANCING OF AT LEAST SIX FEET.
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ATTENDING THE MEETING IN PERSON: Council Chambers Limited Seating Now Available

1. Reserved Seating: Prior to the meeting, sign up to ensure a seat in the Council Chambers. Email the City Clerk at [email protected] and let staff know the meeting in which you would like to reserve a seat. Reservations cannot be made prior to agenda posting.

2. Non-Reserved Seating: Seating available on a first come, first serve basis. The public may begin lining up 30 minutes prior to the start of the meeting.

PUBLIC COMMENTS:

1. In-person: Sign up with staff at City Hall on the day of the meeting to provide public comment. The Clerk will call your name during the item(s) which you wish to speak on.

2. Virtual: Email [email protected] and include your name and the item(s) you wish to speak on. The City will provide the means by which you may join the meeting virtually and provide your public comment.
 

CLOSED SESSION (5:30 PM)

1.
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9
Tony Falco and Rosa Falco v. City of Menifee
Riverside County Superior Court Case No. MCC1700399
REGULAR MEETING (6:00 PM)
1.
CALL TO ORDER 
2. 
ROLL CALL 
3. 
WORDS OF INSPIRATION 
3.1.
Pastor Rocky Stone - Sandals Church
4. 
PLEDGE OF ALLEGIANCE 
5. 
PRESENTATIONS 
5.1.
Community Services Update
5.2.
Information Technology Workplan
5.3.
Business Spotlight: Mason Jar
5.4.
Outstanding Citizen of the Month: Bob O’Donnell
6.
AGENDA APPROVAL OR MODIFICATIONS  
7. 
PUBLIC COMMENTS (NON-AGENDA ITEMS) 
This is the time for members of the public to address the Council about items which are NOT listed on the agenda.  The Ralph M. Brown Act limits the Council’s ability to respond to comments on non-agendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item. For more information on how to participate in the meeting please visit the City’s webpage at https://www.cityofmenifee.us/agendas. 
8. 
COUNCILMEMBER UPDATES AND COMMENTS 
9. 
APPROVAL OF MINUTES 
9.1
May 26, 2021 Special Joint Workshop Minutes 
10. 
CONSENT CALENDAR 
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar.  If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately.
10.1
Waiver of Reading

RECOMMENDED ACTION
  1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2
Warrant Register


RECOMMENDED ACTION
  1. Ratify and approve the Voucher List dated 5/21/2021, the Payroll Register/Other EFT’s dated 5/26/2021, 5/27/2021, 5/28/2021, and the Void Check Listing PE 5/31/2021 which have a total budgetary impact of $2,955,839.89.
10.3
City Representative and Voting Alternate for California Intergovernmental Risk Authority (CIRA)


RECOMMENDED ACTION
  1. Approve a Resolution appointing the Assistant City Manager as the City’s representative to the California Intergovernmental Risk Authority (CIRA) and the Risk Manager as the alternate, and allowing that representative to vote at CIRA Board meetings on behalf of the City.
10.4
Economic Development Small Business Development Center Memorandum of Understanding


RECOMMENDED ACTION
  1. Approve the Memorandum of Understanding between the City of Menifee and the Small Business Development Center for Fiscal Year 2021/22.
10.5
Agreement with NeoGov and Acceptance of American Rescue Plan Funds (Tranche #1)

RECOMMENDED ACTION
  1. Accept American Rescue Plan Funds (Tranche #1) in the amount of $6,606,837, awarded by the U.S. Department of Treasury to the City of Menifee to address public health and safety impacts of COVID-19; and
  2. Authorize the City Manager to execute all necessary agreements, amendments and related documents to receive the American Rescue Plan funds; and,
  3. Approve a Budget Adjustment Resolution accepting $6,606,837 in revenue to Account #301-3742 and appropriating $61,513.26 in expenditures to Account #301-4221-52216 for the purchase of the NeoGov Learn, Perform, and Onboard Suite; and,
  4. Approve and authorize the City Manager to execute a three-year NeoGov Services Agreement for Learn, Perform and Onboard Licenses (electronic HR personnel performance and onboarding solution) in the total amount of $61,513.26 to be funded with American Rescue Plan funds, and.
  5. Exempt purchase from competitive bidding pursuant to Menifee Municipal Code section 3.12.070(A)(7) and (A)(8) as a unique commodity that can only be obtained from one vendor (proprietary software).
10.6
Fiscal Year 2021/22 Annual Levy for Community Facilities Districts 2019-1 (Meadow Run), 2020-1 (McCall Mesa) and 2020-2 (Del Oro)


RECOMMENDED ACTION
  1. Adopt a Resolution ordering the levy and collection of special taxes within Community Facilities Districts 2019-1 (Meadow Run), 2020-1 (McCall Mesa) and 2020-2 (Del Oro) for Fiscal Year 2021/22.
10.7
Microsoft Enterprise Agreement (EA)

RECOMMENDED ACTION
  1. Approve enrollment in County of Riverside Master Microsoft Enterprise Agreement for License of Microsoft Software; and
  2. Approve enrollment in California Department of Technology Master Microsoft Enterprise Agreement for License of Microsoft Software; and
  3. Authorize the City Manager to execute an agreement with Crayon Inc. to provide Microsoft Office 365 licenses and migration services for a not-to-exceed amount of $1,250,000 for the five-year term including tax and delivery, and using the Information Technology Department Account Number 110-4115-51350; and
  4. Authorize up to an additional $10,000 per year to accommodate growth in the number of licenses needed to support City staff growth using the Information Technology Department Account Number 110-4115-51350; and
  5. Authorize the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) through the OMNIA Partners, Public Sector 2018011-02 contract, thereby exempting the purchase under the competitive bidding process; and
  6. Authorize the City Manager to execute all necessary documents.
10.8
Enterprise Business System Backup Services


RECOMMENDED ACTION
  1. Approve a three-year agreement with Quest Media & Supplies Inc., in an amount not-to-exceed $176,460 for the three-year term, including tax and delivery for two backup targets and annual enterprise backup services; and,
  2. Authorize up to $5,000 additional per year to cover annual growth in the City’s data for a total net amount of $191,460 for the three-year term; and,
  3. Authorize the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) through the California Multiple Award Schedules (CMAS) 3-12-70-0133CL contract, thereby exempting the purchase under the competitive bidding process; and Authorize the City Manager to execute the agreement and any additional required documents.
10.9
Fiscal Year 2021/22 Contract Amendment for IK Consulting, LLC
 


RECOMMENDED ACTION
  1. Approve Amendment No. 2 to Professional Services Agreement with IK Consulting, LLC for Accela Configuration Consulting Services, extending the term of services through June 30, 2022; and,
  2. Authorize the City Manager to execute the amendment and necessary documents.
10.10
Fiscal Year 2021/22 On-Call Professional Services Agreements (Human Resources)


RECOMMENDED ACTION
  1. Approve Professional Services Agreements for On-Call Human Resources Services (Background, Psychological Evaluation, Polygraph) for Fiscal Year 2021/22; and,
  2. Authorize the City Manager to execute approved agreements.
10.11
Fiscal Year 2021/22 On-Call Professional Services Agreements (Public Works & Engineering)


RECOMMENDED ACTION
  1. Approve and authorize City Manager to execute Professional Services Agreements and/or amendments for On-Call Engineering Services - Recoverable for the Public Works and Engineering Department for Fiscal Year 2021/22; and,
  2. Approve and authorize City Manager to execute Professional Services Agreements for On-Call Engineering Services – Non-Recoverable for the Public Works and Engineering Department for Fiscal Year 2021/22.
10.12
Fiscal Year 2021/22 On-Call Professional Services Agreement (Building & Safety)


RECOMMENDED ACTION
  1. Approve a Professional Services Agreement in the not-to-exceed amount of $150,000 with Esgil Corporation for Fiscal Year 2021/22 for on-call Building and Safety plan review services; and,
  2. Authorize the City Manager to execute approved agreements.
10.13
Fiscal Year 2021/22 On-Call Professional Services Agreements (Community Development)


RECOMMENDED ACTION
  1. Approve Professional Services Agreements for On-Call Community Development Services Recoverable for FY2021/22; and,
  2. Authorize the City Manager to execute approved agreements.
10.14
Capital Improvement Program (CIP) Agreement Amendments


RECOMMENDED ACTION
  1. Approve agreement amendments extending term of service through June 30, 2022 for existing professional services agreement with NV5, Inc, STC Traffic Inc., and Rick Engineering Inc., and;
  2. Approve Amendment No. 2 to the professional services agreement with Kimley-Horn and Associates, Inc. for CIP 21-11: Menifee Road and Garbani Road Traffic Signal Design Services, extending the term of services of the contract agreement through September 30, 2022, and increasing the total contract cost and budget by $27,970.
10.15
Cooperative Agreement for Fire Services


RECOMMENDED ACTION
  1. Approve a four-month extension to the Cooperative Agreement to Provide Fire Protection, Fire Prevention, Rescue and Emergency Medical Services for the City of Menifee from July 1, 2021 through October 31, 2021. 
10.16
Agreement for Community Development Block Grant 2022-2027 Consolidated Plan/Annual Action Plan


RECOMMENDED ACTION
  1. Approve and authorize City Manager to execute a professional services agreement with Michael Baker International, in the not-to-exceed amount of $68,838 to prepare the City of Menifee’s Community Development Block Grant Program 2022-2027 Consolidated Plan/Annual Action Plan, Analysis of Impediments to Fair Housing Choice and updates to the existing Citizen Participation Plan.
10.17
Agreement with Hillcrest Contracting, Inc. for Paloma Wash Trail Improvements, CIP 20-04


RECOMMENDED ACTION
  1. Award bid and authorize the City Manager to execute Owner-Contractor Agreement with Hillcrest Contracting, Inc., for Paloma Wash Trail Improvements (CIP 20-04), in the amount of $1,491,302.75; and,
  2. Authorize the City Manager to execute change order(s) for unanticipated expenditures required to execute the construction of the project, in an amount not-to-exceed 10% of the contract amount, or $149,130.27.
10.18
Agreement with HELIX Environmental Planning, Inc. for Evans Park Environmental Consulting, CIP No. 17-01 (CS010)
 


RECOMMENDED ACTION
  1. Approve and authorize City Manager to execute professional services agreement with HELIX Environmental Planning Inc. for CEQA consulting services for CIP No. 17-01 (CS010) Evans Park in the amount not-to-exceed $144,291.
10.19
Agreement with Safe USA, Inc. for Audie Murphy Ranch Crack Seal Project, PW 21-02


RECOMMENDED ACTION
  1. Award informal bid and authorize the City Manager to execute Owner-Contractor Agreement with Safe USA Inc. for PW 21-02 – Audie Murphy Ranch (AMR) Crack Seal Project, in the amount of $92,314.88; and,
  2. Authorize the City Manager to execute change order(s) for unanticipated expenditures required to execute the construction of the project, in an amount not-to-exceed 10% of the contract amount, or $9,231.49.
10.20
Amendment No. 1 to a Professional Services Agreement with JLC Engineering & Consulting


RECOMMENDED ACTION
  1. Approve and authorize City Manager to execute Amendment No. 1 to the existing Professional Services Agreement with JLC Engineering & Consulting for FY2020/21 On-Call Engineering Services by increasing the contract amount by $9,000 for a revised total contract amount not to exceed $39,000. 
10.21
Cost of Services Study Agreement with The Matrix Consulting Group, Inc.


RECOMMENDED ACTION
  1. Approve and authorize City Manager to execute professional services agreement with The Matrix Consulting Group, Inc. in the not to exceed amount of $88,000 for Cost Allocation Plan, Citywide User Fee Study and Development Impact Fee Study Review/Update.
10.22
Second Reading and Adoption of Ordinance to Levy Special Taxes - CFD 2017-1, Annexation No. 8

RECOMMENDED ACTION
  1. Adopt an Ordinance amending Ordinance No. 17-231 and levying special taxes to be collected during Fiscal Year 2021-22 to pay the annual costs of the maintenance and servicing of street lights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respect to City of Menifee Community Facilities District No. 2017-1 (Maintenance Services). Annexation No. 8, Banner Park for Pulte Home Company, LLC and Diamond Brothers Five Partnership, LP.
10.23
Second Reading and Adoption of an Ordinance to Levy Special Taxes, CFD 2021-1 (Banner Park)


RECOMMENDED ACTION
  1. Adopt an Ordinance authorizing the levy of special taxes for Facilities District No. 2021-1 (Banner Park).
10.24
Notice of Completion for Police Headquarters - Perimeter Security Wall Project Phase 1, CIP 19-18


RECOMMENDED ACTION
  1. Accept the improvement for Police Headquarters - Perimeter Security Wall Project Phase 1, CIP 19-18; and,
  2. Authorize the City Clerk’s Office to file the Notice of Completion for Police Headquarters - Perimeter Security Wall Project Phase 1, CIP  19-18 with Riverside County Recorder’s Office.
10.25
Security Improvements and 90% Security Bond Reduction for Tract 30142-1


RECOMMENDED ACTION
  1. Accept Public Improvements for Drainage and Recycled Water Security Improvements in Tract 30142-1, which is a 51.4 gross acre single-family residential development located east of Evans Road and north of Garbani Road; and,
  2. Approve the 90% security bond reduction for Drainage and Recycled Water Improvements in Tract 30142-1.
11. 
PUBLIC HEARING ITEMS 
11.1
Calendar Year 2020 Delinquent Solid Waste Accounts

RECOMMENDED ACTION
  1. Continue Public Hearing to the Regular City Council meeting on July 7, 2021.
11.2
Five-Year Capital Improvement Program Fiscal Year 2021-2022 through 2025-2026


RECOMMENDED ACTION
  1. Conduct Public Hearing of the proposed Five-Year Capital Improvement Program and Funding Plan for Fiscal Year (FY) 2021-22 to FY2025-26; and,
  2. Adopt a Resolution approving the proposed Five-Year Capital Improvement Program and Funding Plan for FY2021-22 to FY2025-26
11.3
Community Facilities District Levy Ordinances


RECOMMENDED ACTION
  1. Introduce an Ordinance amending Ordinance No. 2012-103 and levying special taxes to be collected during Fiscal Year 2021-22 to pay the annual costs of the maintenance and servicing of street lights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respect to City of Menifee Community Facilities District No. 2012-1 (Audie Murphy Ranch); and,
  2. Introduce an Ordinance amending Ordinance No. 2012-108 and levying special taxes to be collected during Fiscal Year 2021-22 to pay the annual costs of the maintenance and servicing of street lights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respect to City of Menifee Community Facilities District No. 2012-2 (Hidden Hills); and,
  3. Introduce an Ordinance amending Ordinance No. 2014-153 and levying special taxes to be collected during Fiscal Year 2021-22 to pay the annual costs of the maintenance and servicing of street lights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respect to City of Menifee Community Facilities District No. 2014-1 (Town Center); and,
  4. Introduce an Ordinance amending Ordinance No. 2014-154 and levying special taxes to be collected during Fiscal Year 2021-22 to pay the annual costs of the maintenance and servicing of street lights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respect to City of Menifee Community Facilities District No. 2014-2 (Commerce Pointe); and,
  5. Introduce an Ordinance amending Ordinance No. 2015-173 and levying special taxes to be collected during Fiscal Year 2021-22 to pay the annual costs of the maintenance and servicing of street lights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respect to City of Menifee Community Facilities District No. 2015-2 (Maintenance Services); and,
  6. Introduce an Ordinance amending Ordinance No. 2017-231 and levying special taxes to be collected during Fiscal Year 2021-22 to pay the maintenance and servicing of landscaping, lighting water quality improvements, graffiti, streets, streets sweeping, parks and trail maintenance, a reserve fund for capital replacement administrative expenses with respect to City of Menifee Community Facilities District No. 2017-1 (Maintenance Services).
12. 
DISCUSSION ITEMS 
12.1
Strategic Visioning Plan Update

RECOMMENDED ACTION
  1. Review and discuss City Council Strategic Visioning Plan updates as provided during the March 15, 2021 workshop; and,
  2. Provide further revisions and/or clarification as needed; and,
  3. Approve updated City Council Strategic Visioning Plan with any noted revisions.
13. 
CITY ATTORNEY REPORTS 
14. 
CITY MANAGER REPORTS 
15. 
FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS 
> Discuss strategy to address phaseout of illegal uses (Liesemeyer, July 18, 2018)
Target Date: TBD
> Discuss Hunting Regulations Within the City (Zimmerman, December 2, 2020)
Target Date: July 2021
> Discuss Cooperative Agreement with Canyon Lake for Fire Services (Liesemeyer, February 17, 2021)
Target Date: June 2021
> Discuss City Event for Welcome Home Vietnam Veterans Day (Deines, February 17, 2021)
Target Date: 2022
> Discuss Standard 10% Agreement Contingency (Liesemeyer, April 7, 2021)
Target Date: TBD
> County Ordinance No. 760 Report from Staff (Karwin, April 21, 2021)
Target Date: August 2021
> Menifee Bus Route Feasibility Study (Karwin, May 5, 2021)
Target Date: TBD – following the RCTC feasibility study
> Menifee City Flag Program (Karwin, May 5, 2021)
Target Date: July 21, 2021
> Passport Application Services (Sobek, May 5, 2021)
Target Date: July 21, 2021
> Report on Pet Licensing Fees and Animal Services (Dienes, May 19, 2021)
Target Date: TBD
> Best Practices and Policy Discussion for Incoming Warehouses and Distribution Centers (Dienes, May 19, 2021)
Target Date: July 2021
> Krikorian Theater and Property Updates (Sobek, May 19, 2021)
Target Date: TBD
16.
ADJOURN 
Decorum Policy Notes
For more information on how to participate in the meeting, please visit the City’s webpage at https://cityofmenifee.us/agendas. Requests must be received prior to the item being heard. The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. While we encourage participation, we ask there be a mutual respect for the proceedings.

Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting Sarah Manwaring, City Clerk, at (951) 672-6777 during normal business hours.

Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Sarah Manwaring, City Clerk at (951) 672-6777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.