Meeting
City Council Chambers
29844 Haun Road
Menifee, CA 92586


Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3 
Dean Deines, District 4

AGENDA		 Menifee City Council
 Regular Meeting Agenda

Wednesday, January 18, 2023
4:00 PM Closed Session
6:00 PM Regular Meeting

Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Kay Vinson, Acting Clerk

CLOSED SESSION (4:00 PM)

1.
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code Section 54956.9 (d)(1)):
Golden State Environmental Justice Alliance vs. City of Menifee, City of Menifee City Council,
(Superior Court, County of Riverside, Case No. CVR12205205)
2.
CONFERENCE REGARDING REAL PROPERTY NEGOTIATIONS (Government Code Section 54956.8):
Property Description: APN: 337310009
City Negotiator(s): Armando Villa, City Manager; Rochelle Clayton, Assistant City Manager; Gina Gonzalez, Economic Development Director
Negotiating Parties:  Bank of America National Trust & Savings Association
Under Negotiation: Price and terms of payment
3.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957(b)(1)):
Evaluation of City Manager
REGULAR MEETING (6:00 PM)
1.
CALL TO ORDER 
2. 
ROLL CALL 
3. 
WORDS OF INSPIRATION 
3.1.
Bishop Donavon Holloway – Paloma Valley Ward of the Menifee Church of Jesus Christ of Latter-day Saints 
4. 
PLEDGE OF ALLEGIANCE 
5. 
PRESENTATIONS 
5.1.
Business Spotlight – Bushfire Kitchen
5.2.
Community Services Update
5.3.
2022 Outstanding Citizen of the Year – Paige Stowe
6.
AGENDA APPROVAL OR MODIFICATIONS  
7. 
PUBLIC COMMENTS (NON-AGENDA ITEMS) 
This is the time for members of the public to address the Council about items which are NOT listed on the agenda.  The Ralph M. Brown Act limits the Council’s ability to respond to comments on non-agendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. 
COUNCILMEMBER UPDATES AND COMMENTS 
9. 
APPROVAL OF MINUTES 
9.1
December 7, 2022 Minutes
9.2
December 15, 2022 Special Minutes
10. 
CONSENT CALENDAR 
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar.  If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent. 
10.1
Waiver of Reading

RECOMMENDED ACTION
  1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2
Warrant Register

RECOMMENDED ACTION
  1. Ratify and approve the Voucher Lists dated 11/17/2022, 12/01/2022, and 12/15/2022, the Payroll Register/Other EFTs dated 11/15/2022, 11/16/2022, 11/23/2022, 11/25/2022, 12/2/2022, 12/5/2022, 12/9/2022, and 12/12/2022 and the Void Check Listing PE 11/30/2022 which have a total budgetary impact of $8,314,813.46. 
10.3
Treasurer's Report – September 2022

RECOMMENDED ACTION
  1. Approve the Treasurer’s Report as of September 30, 2022.

 
10.4
Monthly Public Safety Reports

RECOMMENDED ACTION
  1. Receive and file.
10.5
Assembly Bill 1600 Annual Report

RECOMMENDED ACTION
  1. Receive and file the Fiscal Year (FY) 2021/2022 annual report on receipt and use of AB 1600 Development Fees. 
10.6
Resolution of Intention for Community Facilities District 2017-1, Annexation No. 19, Popeyes

RECOMMENDED ACTION
  1. Accept the Petition of DMSD Cajun Properties, LLC, PLN 22-0199 located south of Newport Road just east of Winter Hawk Road into Community Facilities District No. 2017-1 (Maintenance Services) (“CFD No. 2017-1” or “CFD”) as Annexation Area No. 19; and
  2. Adopt a Resolution of Intention to add Annexation Area No. 19 into CFD No. 2017-1, to authorize the levy of special tax therein to finance certain maintenance services, and to set a public hearing for March 1, 2023.
10.7
Resolution of Intention for Community Facilities District 2017-1, Annexation No. 17, On Deck

RECOMMENDED ACTION
  1. Accept the Petition of VSK Investments, LLC, PM 37145 located east of I-215 on the northwest corner of Highway 74 and Trumble Road to annex into Community Facilities District No. 2017-1 (Maintenance Services) (CFD No. 2017-1) as Annexation Area No. 17; and
  2. Adopt a Resolution of Intention to add Annexation Area No. 17 into CFD No. 2017-1, to authorize the levy of special tax therein to finance certain maintenance services, and to set a public hearing for March 1, 2023.
10.8
Eastern Municipal Water District Utility Relocation Agreement for the Menifee Road Resurfacing Project

RECOMMENDED ACTION
  1. Authorize the City Manager to execute a Utility Relocation Agreement between the City of Menifee and Eastern Municipal Water District (EMWD), and any future amendments thereof, for reimbursement of costs related to adjustment of water facilities for Menifee Road Resurfacing Project, Capital Improvement Project No. 22-06.
10.9
Agreement with Ninyo & Moore for Materials Testing Services for Menifee Road Resurfacing Project

RECOMMENDED ACTION
  1. Approve and authorize the City Manager to execute a Professional Services Agreement with Ninyo & Moore in an amount not-to-exceed $42,535.80 to provide materials testing services for the Menifee Road Resurfacing Project, Capital Improvement Project (CIP) No. 22-06.
10.10
Agreement with West Coast Arborist, Inc. for City-wide Tree Trimming and Maintenance Services

RECOMMENDED ACTION
  1. Approve and authorize the City Manager (or his designee) to execute a Professional Services Agreement with West Coast Arborist, Inc. for citywide tree trimming and maintenance services in the amount not-to-exceed $176,402 for the remainder of Fiscal Year (FY) 2022/2023; and
  2. Authorize the City Manager to execute agreement amendment(s) for the remainder of FY 2022/2023, and an additional four one-year amendments for annual services, at the City’s discretion, and contingent on availability of the corresponding budget.
10.11
Landscape Maintenance Agreement with Caltrans for On Deck Project, Parcel Map 37145

RECOMMENDED ACTION
  1. Approve and authorize the City Manager to execute a Landscape Maintenance Agreement with Caltrans for maintenance of public improvements for Parcel Map 37145, located on the north side of Highway 74, west of Trumble Road.
10.12
Landscape Improvement Agreement and Bond for Tract Map 37668, Sumac Ridge, by Meritage Homes of California, Inc.

RECOMMENDED ACTION
  1. Approve and authorize the City Manager to execute a Landscape Improvement Agreement to guarantee the completion of required landscape improvements associated with Tract 37668, located north of Scott Road at the intersection of Lindenberger Road.
10.13
Amendment to Agreement for On-Call Traffic Engineering Services with STC Traffic, Inc.

RECOMMENDED ACTION
  1. Approve and authorize the City Manager to execute Amendment No. 1 to Professional Services Agreement with STC Traffic, Inc. for on-call traffic engineering services, increasing the agreement by $66,000 for a total agreement not-to-exceed amount of $90,000.
10.14
Community Services Department, General Contractor Services On-Call Short List

RECOMMENDED ACTION
  1. Approve the Community Services Department On-call Short List for general contractor services for Fiscal Year’s 2022/2023 through 2024/2025. 
10.15
Laserfiche Rio System Additional Licenses Purchase

RECOMMENDED ACTION
  1. Approve the purchase and authorize the Finance Department to issue a corresponding Purchase Order (PO) for the purchase of 100 additional Laserfiche Rio System licenses based on the attached quote for a not-to-exceed amount of $104,790 and using available funds within account #110-4113-51353 (Computer Software); and
  2. Allow the purchase to be made as a cooperative purchasing (piggyback) agreement under National Cooperative Purchasing Alliance Contract No. 11-25, pursuant to Menifee Municipal Code Chapter 3.12.070(6); and
  3. Authorize the City Manager to issue up to three additional one-year purchase orders at $49,999 per year, for auto renewals.
10.16
Notice of Completion and Acceptance for Tradewinds Community Resurfacing, Capital Improvement Project No. 22-07

RECOMMENDED ACTION
  1. Accept the improvements for Capital Improvement Project (CIP) No. 22-07, Tradewinds Community Resurfacing Project, and 
  2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
10.17
Public Improvement Agreements and Bonds for Scott Road Commerce Center II, by SRP II. LLC

RECOMMENDED ACTION
  1. Approve and authorize the City Manager to execute the public improvement agreements to guarantee the completion of required public improvements associated with the Scott Road Commerce Center II project, located east of Zeiders Road and south of Ciccotti Street.
10.18
Acceptance of Public Improvements and Release of Security for Plot Plan 2017-042, Wellquest Senior Living, by Wellquest Menifee, LLC

RECOMMENDED ACTION
  1. Accept the public improvements for streets/drainage, water, recycled water, and sewer systems for Plot Plan 2017-042, Wellquest Senior Living, located on the east side of Antelope and north of Aldergate Drive; and
  2. Authorize the City Engineer to release the posted securities per the City’s Standard Policies.
11. 
PUBLIC HEARING ITEMS 
11.1
Continuance of Introduction and First Reading of an Ordinance Amending Title 14, to include Chapter 14.02 – Public Street Excavation Moratorium

RECOMMENDED ACTION
  1. Continue the public hearing to introduce an ordinance amending Title 14 of the City of Menifee Municipal Code to include Chapter 14.02 - Public Street Excavation Moratorium implementing a public street excavation moratorium for all new, reconstructed, and resurfaced streets, to the regular meeting of the City Council on February 15, 2023.
11.2
General Plan Amendment and Change of Zone to Expand the Economic Development Corridor – Community Core (EDC-CC) to Scott Road and Update the Business Park Land Use Designation

RECOMMENDED ACTION
  1. Adopt a resolution adopting an Addendum to the City’s General Plan Final Environmental Impact Report (EIR) (SCH No. 2012071033) and Housing Element Update EIR and direct staff to file a Notice of Determination; and
  2. Adopt a resolution approving General Plan Amendment No. PLN21-0404; and
  3. Introduce an ordinance approving Change of Zone No. PLN21-0405.
12. 
DISCUSSION ITEMS 
12.1
Community Facilities District 2020-1, McCall Mesa, Issuance of Special Tax Bonds

RECOMMENDED ACTION
  1. Adopt a resolution authorizing the issuance of special tax bonds and bond documents in connection with Community Facilities District (CFD) No. 2020-1 (McCall Mesa) located in the northeastern portion of the City, on the southwest corner of Menifee Road and Rouse Road; and
  2. Authorize the City Manager to appropriate funds for debt service and related expenditures and revenues within the McCall Mesa custodial fund.
12.2
Proposed Committee and Commission Appointments

RECOMMENDED ACTION
  1. Mayor Pro Tem Karwin to appoint each of the following: a) Quality of Life Measure DD Oversight Committee Member, and b) Senior Advisory Committee Member; and
  2. Councilmember Estrada to appoint each of the following: a) Planning Commissioner, b) Parks, Recreation, and Trails Commissioner, c) Quality of Life Measure DD Oversight Committee Member, and d) Senior Advisory Committee Member; and
  3. Councilmember Sobek to appoint each of the following: a) Qualify of Life Measure DD Oversight Committee Member, and b) Senior Advisory Committee Member; and
  4. Councilmember Deines to appoint each of the following: a) Planning Commissioner, b) Parks, Recreation, and Trails Commissioner; c) Quality of Life Measure DD Oversight Committee Member, and d) Senior Advisory Committee Member; and
  5. Mayor Zimmerman to appoint each of the following: a) Quality of Life Measure DD Oversight Committee Member, and b) Senior Advisory Committee Member.
12.3
City of Menifee Legislative Platform

RECOMMENDED ACTION
  1. Review and approve the updated Legislative Platform; and
  2. Reaffirm the Legislative Policy approved on August 5, 2020.
12.4
Veterans Recognition Events and Advisory Committee

RECOMMENDED ACTION
  1. Review and discuss the options for recognizing Vietnam and Korean War Veterans, and the potential formation of a Veterans Advisory Committee.    
12.5
Procedures and Policies Applicable to City Council Meetings

RECOMMENDED ACTION
  1. Review and discuss existing City Council procedures and policies as applicable to City Council meetings; and
  2. Provide direction (if any) regarding revisions and updates to existing key City Council procedures and policies; and
  3. Approve administrative corrections to existing City Council Code of Ethics; and
  4. Adopt and approve City of Menifee’s Policy No. CC-04, Social Media for Public Officials.
13. 
CITY ATTORNEY REPORTS 
14. 
CITY MANAGER REPORTS 
15. 
FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS 
> Presentation of Menifee App (Karwin, June 15, 2022)
Target Date: February 1, 2023
> Discussion on Restructuring Districts and Rotating Mayor (Karwin, Sept. 21, 2022)
Target Date: February 1, 2023
> City Fine Structure for Illegal Fireworks (Sobek, July 20, 2022)
Target Date: February 15, 2023
> Update on the Salt Creek Bike Trail (Sobek, Sept. 21, 2022)
Target Date: February 15, 2023
> 2022 Education Summit Presentation (Sobek, Nov. 16, 2022)
Target Date: March 15, 2023
> 2026 Semisesquicentennial Independence Celebration Event (Sobek, Sept. 21, 2022)
Target Date: June 21, 2023
> Discussion on Creation of Historical Districts and Preservation of Rural Areas (Sobek, May 4, 2022)
Target Date: TBD
> Update from George Krikorian (Sobek, June 15, 2022)
Target Date: TBD
> Update on Development East of the City (Sobek, July 7, 2021)
Target Date: TBD
> Review Graffiti Ordinance (Sobek, April 20, 2022)
Target Date: TBD
> Discussion on Menifee’s Sister City (Sobek, Sept. 21, 2022)
Target Date: TBD
> Noise Concerns on Newport Corridor (Sobek, Sept. 21, 2022)
Target Date: TBD
> Extension of Waste Management Senior Assistance Program (Karwin, Oct. 19, 2022)
Target Date: TBD
> Menifee Police Youth Driving Program (Liesemeyer, Oct. 19, 2022)
Target Date: TBD
> Feasibility of Establishing a Volunteer Traffic Enforcement Unit (Karwin, Nov. 16, 2022) 
Target Date: TBD
> Creation of a Business Incentive District (Zimmerman, Nov. 16, 2022) – Target Date: TBD
16.
ADJOURN 
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 672-6777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 672-6777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.