Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Kay Vinson, Clerk
CLOSED SESSION (5:00 PM)
1.
CONFERENCE REGARDING REAL PROPERTY NEGOTIATIONS (Government Code Section 54956.8):
Property Description: APN: 337310009
City Negotiator(s): Armando Villa, City Manager; Rochelle Clayton, Assistant City Manager; Gina Gonzalez, Economic Development Director
Negotiating Parties: Bank of America National Trust & Savings Association
Under Negotiation: Price and terms of payment
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respond to comments on non-agendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8.
COUNCILMEMBER UPDATES AND COMMENTS
9.
APPROVAL OF MINUTES - NONE
10.
CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1
Waiver of Reading
RECOMMENDED ACTION
Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
Ratify and approve the Voucher List dated 10/21/2022 and the Payroll Register/Other EFTs dated 10/12/2022 and 10/14/2022 which have a total budgetary impact of $3,016,601.86.
Second Reading and Adoption of an Ordinance Relocating Title 8, Chapters 8.02, 8.03, 8.26, and 8.27 and Incorporating the 2022 California Building and Fire Codes into the Menifee Municipal Code
RECOMMENDED ACTION
Adopt an Ordinance to relocate Title 8, Chapters 8.02, 8.03, 8.26, and 8.27 and incorporate the 2022 California Building and Fire Codes into the Menifee Municipal Code.
2021 Permanent Local Housing Allocation (PLHA) Program Funds
RECOMMENDED ACTION
Accept 2021 Permanent Local Housing Allocation (PLHA) grant funds from the California Department Housing and Community Development (HCD) in the amount of $391,071 for the Menifee First Time Homebuyer's Down Payment Assistance Program; and
Authorize City Manager to execute all necessary agreements, amendments, and related documents to received the 2021 PHLA grant funds; and
Adopt a Budget Adjustment Resolution authorizing an increase in revenue and appropriation of expenditures in the amount of $391,071 to accounts identified by the Finance Department.
Accept the CalRecycle Edible Food Recovery Grant in the amount of $241,360 and authorize City staff to administer the funded project; and
Adopt a Budget Amendment Resolution authorizing an increase in revenue and appropriation of expenditures in the amount of $241,360 to a program account as assigned by the Finance Department; and
Authorize the City Manager, or his designee, to execute all necessary documents to implement the funded programs.
Agreements with Pacific Coast Stitch, LLC and Promo Shop, Inc. for Custom Apparel Services
RECOMMENDED ACTION
Approve and authorize the City Manager to execute a Professional Services Agreement with Pacific Coast Stitch, LLC for custom apparel services for the remainder of Fiscal Year (FY) 2022/2023 in an amount not-to-exceed $4,000 for the Community Services Department; and
Approve and authorize the City Manager to execute a Professional Services Agreement with Promo Shop, Inc. for custom apparel services for the remainder of FY 2022/2023 in an amount not-to-exceed $6,000 for the Community Services Department; and
Authorize an automatic two one-year renewals for annual services to Pacific Coast Stich, LLC for $17,500 annually, at the City’s discretion, and contingent on availability of the corresponding budget; and
Authorize an automatic two one-year renewals for annual services to Promo Shop, Inc. for $17,500 annually, at the City’s discretion, and contingent on availability of the corresponding budget.
Agreement with Genasys Inc. for an Emergency Mass Notification System
RECOMMENDED ACTION
Approve and authorize the City Manager to execute a Software as a Service (SaaS) Agreement with Genasys Inc. for implementation of a new Emergency Mass Notification System for three years extending from Fiscal Year (FY) 2022/2023 through FY 2024/2025 in an amount not-to-exceed $39,835 per fiscal year; and
Adopt Budget Adjustment Resolution carrying forward program budget from FY 2021/2022 into the FY 2022/2023 Budget in the amount of $120,000.
Deferral of Conditions of Approval and Quimby Agreement Amendment Relating to Public Park Dedication for Quartz Ranch Development
RECOMMENDED ACTION
Adopt Resolution to approve the Temporary Deferral of Conditions of Approval for Tract Map Nos. 28786, 28791, 28792, 28793, and 28794, located within Newport Estates Specific Plan encompassing the property along both sides of Evans Road, north side of Holland Road and south of Newport Road, relating to park development timing requirements; and
Approve and authorize the City Manager to execute the Second Amendment to the Quimby Park Mitigation Agreement to align park development timing requirements with the amended Conditions of Approval for Tract Map Nos. 28786, 28791, 28792, 28793, and 28794.
Reject all Bids for Murrieta Road Resurfacing and Improvements Project
RECOMMENDED ACTION
Authorize the City Manager to reject all bids submitted for the Murrieta Road Resurfacing and Improvements Project, Capital Improvement Project No. CIP 23-07.
Bid Award and Agreement with Hillcrest Contracting Inc. for Construction Services for Menifee Road Resurfacing Project
RECOMMENDED ACTION
Award bid and authorize the City Manager to execute an Owner-contractor Agreement with Hillcrest Contracting Inc. to perform construction services for the Menifee Road Resurfacing Project, Capital Improvement Project (CIP) No. CIP 22-06, in the amount of $1,690,663; and
Adopt two budget amendment resolutions (BARs) carrying forward CIP 22-06 Menifee Road Resurfacing Project Budget from Fiscal Year (FY) 2021/2022 into the FY 2022/2023 Budget and one BAR appropriating $80,000 from Gas Tax Fund balance into the project fund (Fund 200).
Bid Award and Agreement with Carter Enterprises Group, Inc., dba Pavement Rehab Company, for Crack Sealing Services for Fiscal Year 2022/2023 Slurry Seal Program Project
RECOMMENDED ACTION
Award bid and authorize the City Manager to execute an Owner-contractor Agreement with Carter Enterprises Group, Inc., doing business as Pavement Rehab Company, to perform crack seal services for the Fiscal Year 2022/2023 Slurry Seal Program Project, Pavement Management Program (PMP) No. PMP 23-01, in the amount of $77,390.
Bid Award and Agreement with California Professional Engineering, Inc. for Construction Services for Antelope Road/MSJC Entrance Traffic Signal and Reimbursement Agreement with Mt. San Jacinto College
RECOMMENDED ACTION
Award bid and authorize the City Manager to execute an owner-contractor agreement with California Professional Engineering, Inc., to perform construction services for Antelope Road/ Mt. San Jacinto College (MSJC) Entrance Traffic Signal, Capital Improvement Project (CIP) No. CIP 22-15, in the amount of $604,514; and
Authorize the City Manager to execute a Reimbursement Agreement between the City of Menifee and MSJC for reimbursement of a portion of costs related to the installation of the new traffic signal; and
Adopt Budget Adjustment Resolution (BAR) carrying forward project budget (Fund 526) from Fiscal Year (FY) 2021/2022 into the FY 2022/2023 and adopt BAR appropriating $228,407 into Capital Project fund (Fund 320).
Final Map, Subdivision Improvement Agreement and Bonds for Tract Map 36658-1, Cimarron Ridge, by Pulte Homes Company, LLC
RECOMMENDED ACTION
Approve and authorize the filing of final map 36658-1, Cimarron Ridge, by Pulte Homes Company, LLC, located west of Valley Boulevard between Chambers Avenue and Thornton Avenue; and
Approve and authorize the City Manager to execute the Subdivision Improvement Agreement to guarantee completion of required public improvements associated with Tract Map 36658-1.
2022 Development Impact Fee Nexus Study and Fee Update
RECOMMENDED ACTION
Adopt a resolution approving an updated schedule of the Development Impact Fees to replace the existing fee schedule and authorize a new fee schedule with an effective date of July 1, 2023, with a phase-in of fees for commercial/retail and office categories; and
Authorize the City Manager to implement an annual Construction Cost Index (“CCI”) adjustment, as of December of the preceding (calendar) year and made effective for July 1 of each fiscal year, allowing for automatic annual adjustments, including increases and decreases, but not less than 0% during the phase-in period (through Fiscal Year 2027/2028), with the first adjustment effective July 1, 2024.
Re-adoption of the City of Menifee’s 6th Cycle, 2021 – 2029 Housing Element Update as Required for State Compliance
RECOMMENDED ACTION
Adopt a Resolution approving technical and clarifying revisions to the City of Menifee’s adopted 6th Cycle, 2021-2029 Housing Element Update as required by the Department of Housing and Community Development (HCD) for compliance with State Housing Element Law.
Receive a presentation from staff and provide comments regarding the proposed Adopt-a-Street Agreement and Adopt-a-Street Program Policies, Rules, and Procedures as key elements of a city-wide Neighborhood Street Clean-up Program.
FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS > Update on Development East of the City (Sobek, July 7, 2021)
Target Date: December 7, 2022
> Review Graffiti Ordinance (Sobek, April 20, 2022)
Target Date: TBD
> Discussion on Creation of Historical Districts and Preservation of Rural Areas (Sobek, May 4, 2022)
Target Date: January, 2023
> South Korea “Ambassador of Peace” Medal Program (Sobek, May 4, 2022)
Target Date: January, 2023
> Update from George Krikorian (Sobek, June 15, 2022)
Target Date: December 7, 2022
> City of Menifee App Presentation (Karwin, June 15, 2022)
Target Date: December 7, 2022
> City Fine Structure for Illegal Fireworks (Sobek, July 20, 2022)
Target Date: December 7, 2022
> Discussion on Restructuring Districts and Rotating Mayor (Karwin, Sept. 21, 2022)
Target Date: TBD
> Discussion on Menifee Sister City (Sobek, Sept. 21, 2022)
Target Date: TBD
> 2026 Semisesquicentennial Independence Celebration Event (Sobek, Sept. 21, 2022)
Target Date: June, 2023
> Update on the Salt Creek Bike Trail (Sobek, Sept. 21, 2022)
Target Date: TBD
> Noise Concerns on Newport Corridor (Sobek, Sept. 21, 2022)
Target Date: TBD
> Annual Welcome Home Vietnam Veterans Event (Deines, Oct. 5, 2022)
Target Date: January, 2023
> Extension of WM Senior Assistance Program (Karwin, Oct. 19, 2022)
Target Date: TBD
> Menifee Police Youth Driving Program (Liesemeyer, Oct. 19, 2022)
Target Date: TBD
> Veterans Advisory Committee (Deines, Oct. 19, 2022)
Target Date: TBD
16.
ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings. Staff Reports Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department at (951) 672-6777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Compliance with the Americans with Disabilities Act If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 672-6777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
