| 10. | CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
| | 10.1 | Waiver of Reading
RECOMMENDED ACTION
- Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
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| 10.2 | Warrant Register
RECOMMENDED ACTION
- Ratify and approve the Voucher List dated 11/03/2022 and the Payroll Register/Other EFTs dated 10/25/2022, 10/27/2022, 10/28/2022, 11/02/2022, 11/03/2022, 11/09/2022, and 11/10/2022 and the Void Check Listing PE 10/31/2022 which have a total budgetary impact of $3,994,469.18.
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| 10.3 | Treasurer's Report - August 2022
RECOMMENDED ACTION
- Treasurer’s Report as of August 31, 2022
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| 10.4 | Monthly Public Safety Reports
RECOMMENDED ACTION
- Receive and file.
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| 10.5 | Office of Traffic Safety Selective Traffic Enforcement Program Grant
RECOMMENDED ACTION
- Accept the grant funds from the Office of Traffic Safety Selective Traffic Enforcement Program Grant for the Menifee Police Department; and
- Adopt a Resolution approving an increase in revenue and appropriation of expenditures in the amount of $109,000 to a project account as assigned by the Finance Department; and
- Authorize the City Manager, or his designee, to execute all necessary documents to implement the Office of Traffic Safety Selective Traffic Enforcement Program Grant purchases.
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| 10.6 | Resolution to Approve the Application for Grant Funds for the Urban Greening Program for Sun City Park
RECOMMENDED ACTION
- Adopt Resolution authorizing the City of Menifee to approve the application for grant funds for the Urban Greening Program for Sun City Park; and
- Approve and authorize the City Manager, or his designee, to execute all necessary agreements and other grant related documents thereof to the California Natural Resources Agency.
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| 10.7 | Authority to Resolve Field Claims for Department Directors
RECOMMENDED ACTION
- Adopt a resolution delegating Department Directors and/or their designee the authority to resolve field claims of $500 or less; and
- Authorize the City Manager, or his designee, to execute all necessary documents to implement the field claims procedure.
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| 10.8 | Budget Carryovers to Fiscal Year 2022/23
RECOMMENDED ACTION
- Approve a Budget Amendment Resolution for the balance of budget carryovers, as of June 30, 2022, for all ongoing operating requests, ongoing grants, and capital improvement program (CIP) budget to Fiscal Year 2022/23.
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| 10.9 | Fiscal Year 2022/2023 Developer Funded CEQA Consultant Budget Amendment Resolution and Update
RECOMMENDED ACTION
- Adopt a Budget Amendment Resolution appropriating $2,500,000 in expenditures to Account #100-4330-52846 (Professional Services – Recoverable (CEQA)) and $2,500,000 to Account# 100-3425 (CEQA Review Revenue) for Fiscal Year 2022/2023.
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| 10.10 | Holland Road/I-215 Overcrossing Environmental Mitigation Credit Payment
RECOMMENDED ACTION
- Authorize the City Manager to execute necessary documents and issue payment in an amount not to exceed $300,000 to an environmental mitigation bank to purchase environmental mitigation credits for the Holland Road / I-215 Overcrossing Project (CIP) No. 13-03.
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| 10.11 | Agreement with B Riley Advisory Services for Business Continuity & Disaster Recovery Plan (Information Systems) Development and Production
RECOMMENDED ACTION
- Approve and authorize the City Manager to execute a professional services agreement with B Riley Advisory Services for the development and production of a Business Continuity and Disaster Recovery Plan in an amount not-to-exceed $139,500.
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| 10.12 | Lease Extension with Canon Financial Services Inc
RECOMMENDED ACTION
- Approve and authorize the City Manager to execute a six-month extension and issue Purchase Order (PO) to the existing Canon Financial Services Inc. (Canon) lease agreement for copiers and printers through June 30, 2023.
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| 10.13 | Street Sweeping Equipment Lease Extension and Equipment Purchase
RECOMMENDED ACTION
- Authorize the City Manager to exercise the option to continue to lease street sweeping equipment from Kellar Equipment on a month-to-month basis per the existing lease agreement and beginning January 1, 2023; and
- Approve the purchase of a used 2016 TYMCO 600 Series CNG Street Sweeper in an amount not-to-exceed $246,687.50 including taxes, title transfer fees and delivery, and
- Authorize the City Manager to issue a purchase order in support of the purchase; and
- Authorize the purchase of this equipment pursuant to City of Menifee Municipal Code Section 3.12.070 A (4), waiving formal bidding requirements under the Purchasing Officer’s determination that due to the nature of the equipment, formal bidding is not likely to result in a lower price; and
- Approve a budget adjustment resolution appropriating $250,000 from General Facilities Development Impact Fee Fund 524 available fund balance to Account 524-4550-53155 for the purchase of the street sweeping equipment and payment of any title transfer fees.
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| 10.14 | Sky Technologies Change Order 1
RECOMMENDED ACTION
- Approve change order No. 2 for the owner contractor agreement with Sky Technology Solutions increasing the contract amount by $11,912.85 for a revised total amount of $34,562.93.
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| 10.15 | Agreement Amendment Extending Terms with Gary F. Hoyt Landscape Architecture, Inc. for Architectural Landscape Services for the New Quail Valley Fire Station No. 5 Project
RECOMMENDED ACTION
- Approve and authorize the City Manager to execute Amendment No. 1 to Agreement with Gary F. Hoyt Landscape Architecture, Inc. to perform Plan Review and Inspection Support Services for the New Quail Valley Fire Station No. 5 Project, extending the terms of service through June 30, 2024.
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| 10.16 | Purchase Order with GHA Technologies, Inc. for HPE Servers, Network Switches, and Nimble Storage Appliance Upgrades
RECOMMENDED ACTION
- Approve and authorize the City Manager to issue a purchase order to GHA Technologies, Inc. in the amount of $202,490.50, including tax and delivery, for the purchase of HPE servers, network switches, and a Nimble Storage expansion; and
- Authorize the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) through the NCPA Contract no. 01-96; and
- Authorize the City Manager to execute the required documents and approve any future change orders due to limited availability, or unavailability of equipment.
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| 10.17 | Public Works Fiscal Year 2022/23 Vehicle and Equipment Purchases
RECOMMENDED ACTION
- Approve the purchase of a Ford F-150 from National Auto Fleet Group in the not-to-exceed amount of $41,802 including taxes and delivery; and
- Approve the purchase of a light tower from Multiquip in the not-to-exceed amount of $11,223 including taxes and delivery; and
- Approve the purchase of an excavator from Quinn Caterpillar in the not-to-exceed amount of $78,627 including taxes and delivery; and
- Authorize the three purchases listed above as cooperative purchases under Municipal Code Section 3.12.070(6) through Sourcewell Agreements #091521-NAF, 041719-MTQ, 062320-CAT as allowed under the Menifee municipal code; and
- Authorize the City Manager to execute the required documents and the Finance Department to issue corresponding purchase orders for the vehicle and equipment purchases.
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| 10.18 | Fiscal Year 2022/23 On-Call Professional Services Agreement with IK Consulting for Accela, Inc. Software Consulting Services
RECOMMENDED ACTION
- Approve and authorize the City Manager to execute a professional services agreement for fiscal year 2022/23 with IK Consulting (IKC) for on-call technical support and training services in the amount not to exceed $138,310; and
- Authorize the City Manager to approve two optional one-year renewals for as-needed technical support and training to IKC for $37,700 per year for fiscal years 2023/24, and 2024/25 at the City’s discretion; and
- Authorize the City Manager to amend the 2022/23 Professional Services Agreement and future years amendments, up to $100,000 contingent on budget availability for additional projects needed to support the permitting operations.
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| 10.19 | Gale Webb, Kids-R-#1 Action Sports Park Notice of Completion (CIP 17-01)
RECOMMENDED ACTION
- Accept the improvements for Capital Improvement Project (CIP) No. 17-01, Gale Webb, Kids-R-#1, Action Sports Park located at 26533 Craig Avenue; and
- Authorize the City Clerk’s Office to file the Notice of Completion with the Riverside County Recorder’s Office.
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| 10.20 | Final Map for Parcel Map 38324, by Chick-Fil-A, a Georgia Corporation.
RECOMMENDED ACTION
- Approve and authorize the filing of parcel map 38324, located at the southwest quadrant of the intersection of Haun Road and New Hub Drive.
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| 10.21 | Subdivision Improvement Agreement and Bonds for Tract 32628, Adler Ranch, by FPG Tricon Menifee Property, LLC.
RECOMMENDED ACTION
- Approve and authorize the City Manager to execute the Subdivision Improvement Agreement to guarantee completion of street, water and drainage improvements associated with Tract Map (“TM”) 32628, located at the southeast corner of the intersection of Antelope Road and Craig Avenue.
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| 10.22 | Landscape Improvement Agreement and Bond for Tract Map 32628, Adler Ranch, by FPG Tricon Menifee Property, LLC.
RECOMMENDED ACTION
- Approve and authorize the City Manager to execute a Landscape Improvement Agreement to guarantee the completion of required landscape improvements associated with Tract 32628, located at the southeast corner of the intersection of Antelope Road and Craig Avenue.
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| 10.23 | Landscape Improvement Agreement and Bond for Tract Map 36852, Del Oro South, by Forestar (USA) Real Estate Group, Inc.
RECOMMENDED ACTION
- Approve and authorize the City Manager to execute a Landscape Improvement Agreement to guarantee the completion of required landscape improvements associated with Tract 36852, located south of Holland Road and east of Hanover Lane.
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| 10.24 | Landscape Improvement Agreement and Bond for Tract Map 37400, Sagewood, by D.R. Horton Los Angeles Holding Company, Inc.
RECOMMENDED ACTION
- Approve and authorize the City Manager to execute a Landscape Improvement Agreement to guarantee the completion of required landscape improvements associated with Tract 37400, located south of McLaughlin Road and west of Barnett Road.
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