Meeting
City Council Chambers
29844 Haun Road

Menifee, CA 92586


Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District 2
Lesa Sobek, District 3 
Dean Deines, District 4



AGENDA
Menifee City Council
 Regular Meeting Agenda


Wednesday, July 7, 2021
6:00 PM Regular Meeting



Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Sarah A. Manwaring, City Clerk
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REGULAR MEETING (6:00 PM)
1.
CALL TO ORDER 
2. 
ROLL CALL 
3. 
WORDS OF INSPIRATION 
3.1.
Pastor Gregory Perkins - The View Church
4. 
PLEDGE OF ALLEGIANCE 
5. 
PRESENTATIONS 
5.1.
Menifee Police Department Update
5.2.
SoCal Gas Presentation
6.
AGENDA APPROVAL OR MODIFICATIONS  
7. 
PUBLIC COMMENTS (NON-AGENDA ITEMS) 
This is the time for members of the public to address the Council about items which are NOT listed on the agenda.  The Ralph M. Brown Act limits the Council’s ability to respond to comments on non-agendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item. Please sign up in person at the kiosk or online at https://cityofmenifee.us/agendas
8. 
COUNCILMEMBER UPDATES AND COMMENTS 
9. 
APPROVAL OF MINUTES 
9.1
June 2, 2021 City Council Meeting Minutes
9.2
June 16, 2021 City Council Meeting Minutes
10. 
CONSENT CALENDAR 
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar.  If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately.
10.1
Waiver of Reading

RECOMMENDED ACTION
  1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2
Warrant Register

RECOMMENDED ACTION
  1. Ratify and approve the Voucher Lists dated 6/4/2021 and 6/18/2021, the Payroll Register/Other EFT’s dated 6/2/2021, 6/3/2021, 6/9/2021, 6/10/2021, and 6/11/2021, which have a total budgetary impact of $6,572,285.90.
10.3
Treasurer's Report, May 2021

RECOMMENDED ACTION
  1. Approve the Treasurer’s Report for May 2021.
10.4
Fiscal Year 2021/22 Memorandum of Understanding with the Menifee Valley Chamber of Commerce


RECOMMENDED ACTION
  1. Approve a Resolution, updating the list of activities, information and training programs, events, and promotional products in connection with the Menifee Valley Chamber of Commerce for Fiscal Year 2021/22.
10.5
EnCodePlus Software Agreement Amendment


RECOMMENDED ACTION
  1. Approve and authorize the City Manager to execute Amendment No. 1 to Software as a Service Agreement with EnCodePlus, LLC for the Standard90 EnCode Plus software extending the license term through August 12, 2026 and adding Permit Streamlining features for a revised aggregate total contract of $130,500.
     
10.6
Vehicle Lease Agreements

RECOMMENDED ACTION
  1. Approve and authorize the City Manager to sign the acceptance for the Enterprise lease quote and execute the Vehicle Lease Agreement with Enterprise Fleet Management to secure vehicles for the use by the Community Services Department effective July 1, 2021; and
  2. Allow the purchase to be made under the cooperative purchasing (piggyback) agreement under Sourcewell Contract #060618-EFM, thereby exempting the purchase under the competitive bidding process.
10.7
Fiscal Year 2020 Emergency Management Performance Grant Program

RECOMMENDED ACTION
  1. Accept the Fiscal Year 2020 Emergency Management Performance Grant in the amount of $21,654 and authorize staff to administer the funded program/project(s); and
  2. Adopt a Resolution authorizing the acceptance of the fiscal year 2020 Emergency Management Performance Grant Program and execution by the City Manager or designee of all documents in futherance thereof; and
  3. Adopt a Resolution authorizing an increase in revenue and appropriation of expenditures in the amount of $21,654.   
10.8
Agreements for Menifee Village Specific Plan Amendment Project

RECOMMENDED ACTION
  1. Approve and authorize the City Manager or his designee to execute a Developer Reimbursement Agreement with Diamond Brothers, Five Partnerships for Menifee Village Specific Plan Project located northwest of Domenigoni Parkway and Lindenberger Road, for the CEQA Technical Study Peer Review and Initial Study/Mitigated Negative Declaration (“IS/MND”) or Environmental Impact Report Addendum (“Addendum”) preparation; and
  2. Adopt a Resolution appropriating $55,440 from available fund balance for FY 21/22 to Account #100-4330-52825 (Professional Services (Recoverable)); and
  3. Approve and authorize the City Manager to execute a Professional Services Agreement with MIG Inc. in the not-to-exceed amount of $50,400 for CEQA Technical Study Peer Review and preparation of IS/MND or Addendum.
10.9
Waste Management Fiscal Year 2021/2022 Proposed Solid Waste Rate

RECOMMENDED ACTION
  1. Approve the USA Waste of California, Inc., dba Waste Management of the Inland Empire (“Waste Management”) Fiscal Year (FY) 2021/2022 proposed solid waste rate adjustment.
10.10
Agreement with the California Department of Transportation for the Project Initiation Document for the Garbani Road / I-215 Interchange, CIP 20-05.


RECOMMENDED ACTION
  1. Approve the Cooperative Agreement between the City of Menifee and California Department of Transportation (“Caltrans”) for the Project Initiation Document Phase for the Garbani Road / I-215 Interchange, Capital Improvement Program Project No. 20-05; and,
  2. Authorize the City Manager to execute a purchase order to pay Caltrans’ estimated expenditures to support the preparation and processing of the Project Initiation Document, estimated to be a total amount of $200,000. 
10.11
McCall Boulevard Resurfacing Project (Encanto-Oakhurst), Capital Improvement Project (CIP) No. 21-13, Bid Rejection

RECOMMENDED ACTION
  1.  Reject all bids submitted for the McCall Boulevard Resurfacing Project (Encanto-Oakhurst), CIP 21-13.
10.12
Agreement Amendment for CivilPros, Inc. for the Scott Road/Bundy Canyon Road Widening Project, Capital Improvement Project (CIP) No. 20-01

RECOMMENDED ACTION
  1. Approve Amendment No. 2 to Professional Services Agreement with CivilPros, Inc. for the Scott Road/Bundy Canyon Road Widening Project, CIP 20-01, providing funding for additional services in the amount of $52,919; and
  2. Authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with CivilPros, Inc.
10.13
Holland Road Overpass Right of Way Acquisition Agreement for APN 360-230-008 – Mansland Development, LLC


RECOMMENDED ACTION
  1. Adopt a Resolution authorizing the City Manager to execute the Right-of-Way Contract with Mansland Development, LLC., for the interests in real property located on Holland Road (APN 360-130-008); and,
  2. Authorize the City Manager to execute any Purchase and Sales Agreements and authorizing the City Manager to expend an amount not-to-exceed $512,500 towards acquiring the easements identified in the Purchase and Sale Agreements plus escrow closing costs; and,
  3. Authorize the City Manager or his designee to execute the Certificate of Acceptance for Grant Deed conveyed from Mansland Development, LLC; and,
  4. Authorize the City Manager or his designee to execute the Certificate of Acceptance for Permanent Maintenance Easement conveyed from Mansland Development, LLC; and,
  5. Authorize the City Manager or his designee to execute the Certificate of Acceptance for Temporary Construction Easement conveyed from Mansland Development, LLC.
10.14
Revision to the Adopted List of Projects for Fiscal Year 2021-22 Funded by Senate Bill (SB) 1: The Road Repair and Accountability Act

RECOMMENDED ACTION
  1. Adopt a resolution repealing and replacing Resolution No. 21-1027 to amend and adopt a list of projects for Fiscal Year 2021-22 funded by Senate Bill 1: The Road Repair and Accountability Act of 2017; and
  2. Authorize the Public Works Director or his designee to re-submit the required list of projects and Resolution to the California Transportation Commission.
10.15
Appropriation of Developer In-Lieu Fair Share funds for the Paloma Wash Trail Improvements, Capital Improvement Project (CIP) No. 20-04

RECOMMENDED ACTION
  1. Appropriate Developer In-Lieu Fair Share deposit in the amount of $95,527 by Lennar Development located east of Sherman Road and north of Holland Road (Tract Map No. 36303) for landscaping buffer along their frontage of Paloma Wash Channel; and
  2. Adopt Resolutions approving the appropriation of funds in the amount of $95,527 from account 350-2328 Cash-In-Lieu Paloma Wash Landscaping to account 320-4555-58086 Paloma Wash Trail Improvements, CIP 20-04; and correspondingly reducing the General Fund appropriation in the amount of $95,527 in account 100-4555-58086 Paloma Wash Trail Improvements.
10.16
Accept the Improvements and File the Notice of Completion for Ash Dale Way Drainage Improvements, CIP 21-14


RECOMMENDED ACTION
  1. Accept the improvement for Ash Dale Way Drainage, CIP 21-14; and,
  2. Authorize the City Clerk’s Office to file the Notice of Completion for Ash Dale Drainage Improvements, CIP  21-14 with Riverside County Recorder’s Office.
10.17
Second Reading of the Community Facility District Levy Ordinance Amendments Adoption


RECOMMENDED ACTION
  1. Adopt an Ordinance amending Ordinance No. 2012-103 and levying special taxes to be collected during Fiscal Year 2021-22 to pay the annual costs of the maintenance and servicing of street lights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respect to City of Menifee Community Facilities District No. 2012-1 (Audie Murphy Ranch); and,
  2. Adopt an Ordinance amending Ordinance No. 2012-108 and levying special taxes to be collected during Fiscal Year 2021-22 to pay the annual costs of the maintenance and servicing of street lights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respect to City of Menifee Community Facilities District No. 2012-2 (Hidden Hills); and,
  3. Adopt an Ordinance amending Ordinance No. 2014-153 and levying special taxes to be collected during Fiscal Year 2021-22 to pay the annual costs of the maintenance and servicing of street lights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respect to City of Menifee Community Facilities District No. 2014-1 (Town Center); and,
  4. Adopt an Ordinance amending Ordinance No. 2014-154 and levying special taxes to be collected during Fiscal Year 2021-22 to pay the annual costs of the maintenance and servicing of street lights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respect to City of Menifee Community Facilities District No. 2014-2 (Commerce Pointe); and,
  5. Adopt an Ordinance amending Ordinance No. 2015-173 and levying special taxes to be collected during Fiscal Year 2021-22 to pay the annual costs of the maintenance and servicing of street lights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respect to City of Menifee Community Facilities District No. 2015-2 (Maintenance Services); and,
  6. Adopt an Ordinance amending Ordinance No. 2017-231 and levying special taxes to be collected during Fiscal Year 2021-22 to pay the maintenance and servicing of landscaping, lighting water quality improvements, graffiti, streets, streets sweeping, parks and trail maintenance, a reserve fund for capital replacement administrative expenses with respect to City of Menifee Community Facilities District No. 2017-1 (Maintenance Services).
11. 
PUBLIC HEARING ITEMS 
11.1
Calendar Year 2020 Delinquent Solid Waste Accounts

RECOMMENDED ACTION
  1. Conduct the Public Hearing and accept public testimony regarding Calendar Year (CY) 2020 delinquent solid waste accounts to be applied to the Fiscal Year (FY) 2021/22 County of Riverside property tax roll for collection; and
  2. Approve the Solid Waste Delinquency Report from USA Waste of California Inc., dba Waste Management of the Inland Empire (Waste Management) listing the CY 2020 delinquent solid waste accounts for placement on the FY 2021/22 County of Riverside property tax roll for collection; and
  3. Adopt a Resolution authorizing the collection of delinquent solid waste charges on the annual property tax roll; and
  4. Authorize the City Clerk to issue a certified copy of the Resolution and the Solid Waste Delinquency Report to be filed with the County of Riverside Auditor-Controller by Waste Management. 
11.2
Levy and Collection of Fiscal Year 2021-22 Charges for County Service Areas

RECOMMENDED ACTION
  1. Conduct a Public Hearing; and
  2. Adopt a resolution ordering the levy and collection of Fiscal Year 2021-22 charges for County Service Areas within the City.
11.3
Fiscal Year 2021-22 Charges for Landscape and Lighting Maintenance District No. 89-1-C

RECOMMENDED ACTION
  1. Conduct a Public Hearing; and
  2. Adopt a Resolution ordering the levy and collection of assessments within Landscaping and Lighting Maintenance District No. 89-1-C (LLMD No. 89-1-C) for Fiscal Year 2021-22.
11.4
Five-Year Capital Improvement Program Fiscal Year 2021-2022 through 2025-2026

RECOMMENDED ACTION
  1. Conduct Public Hearing of the Proposed Five-Year Capital Improvement Program and Funding Plan FY2021-22 to FY2025-26; and
  2. Approve by Resolution the Proposed Five-Year Capital Improvement Program and Funding Plan FY2021-22 to FY2025-26.
12. 
DISCUSSION ITEMS 
12.1
Menifee Keeping Existing Employers Profitable Business Walk Results


RECOMMENDED ACTION
  1. Receive and file the 2021 Menifee Keeping Existing Employers Profitable Business Walk Results. 
12.2
Burglar Alarm Systems Ordinance and Related Fee

RECOMMENDED ACTION
  1. Introduce an Ordinance establishing regulations for the operations of burglar alarm systems; and
  2. Adopt a Resolution establishing false alarm response fees; and
  3. Approve a Budget Amendment Resolution for an increase in expenditures and an increase in revenues.
12.3
Menifee Industrial Warehouse and Logistics Development


RECOMMENDED ACTION
  1. Provide direction to staff as it relates to industrial warehouse and logistics development in the City.
13. 
CITY ATTORNEY REPORTS 
14. 
CITY MANAGER REPORTS 
15. 
FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS 
> Discuss strategy to address phaseout of illegal uses (Liesemeyer, July 18, 2018)
Target Date: TBD
> Discuss Hunting Regulations Within the City (Zimmerman, December 2, 2020)
Target Date: July 2021
> Discuss Cooperative Agreement with Canyon Lake for Fire Services (Liesemeyer, February 17, 2021)
Target Date: June 2021
> Discuss City Event for Welcome Home Vietnam Veterans Day (Deines, February 17, 2021)
Target Date: 2022
> Discuss Standard 10% Agreement Contingency (Liesemeyer, April 7, 2021)
Target Date: TBD
> County Ordinance No. 760 Report from Staff (Karwin, April 21, 2021)
Target Date: August 2021
> Menifee Bus Route Feasibility Study (Karwin, May 5, 2021)
Target Date: TBD – following the RCTC feasibility study
> Menifee City Flag Program (Karwin, May 5, 2021)
Target Date: July 21, 2021
> Passport Application Services (Sobek, May 5, 2021)
Target Date: July 21, 2021
> Report on Pet Licensing Fees and Animal Services (Dienes, May 19, 2021)
Target Date: TBD
> Krikorian Theater and Property Updates (Sobek, May 19, 2021)
Target Date: TBD
16.
ADJOURN 
Decorum Policy Notes
For information on how to participate in the meeting, please visit the City’s webpage at https://cityofmenifee.us/agendasThe Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting Sarah Manwaring, City Clerk, at (951) 672-6777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Sarah Manwaring, City Clerk at (951) 672-6777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.